Built for freelancers, by a freelancer.
Schedule, time track, manage clients, close leads, triage your inbox, and run reports — all from one screen. Your existing tools stay. Work OS pulls them together so you can stop tab-switching and start working.
8 sec
Schedule generation
9
Tools in one screen
6
Integrations built in
100+
Hours saved per year
$0
Over-servicing with cap alerts
Right now you're stitching together a calendar, a timer, a CRM, a project manager, a notes app, and a Slack tab — just to do the work you actually get paid for.
2+ hrs
Lost every week to planning
That's 100+ hours a year you could be billing. At $150/hr, that's $15,000 in lost revenue — rebuilding the same schedule every Sunday night.
$3,000+
Unbilled over-servicing per month
Without real-time cap tracking, you don't know you've blown past a client's hours until the invoice. That's work you'll never get paid for.
$80+/mo
Spent on tools that don't talk to each other
A CRM here, a timer there, a project board somewhere else. None of them know about your schedule, your clients, or your monthly caps. You're the integration layer.
Without Work OS
With Work OS
Built by a freelancer who got tired of switching between 5 tabs. Every feature exists because I needed it myself. Focused on the workday, not invoicing — you already have a tool for that.
Add your clients, availability, and hour targets. Hit one button. Your entire week appears — balanced across every client by priority weight and weekly targets.
One-click timer tied to your current client and project. Warns you if you context-switch. Entries appear automatically with copy-to-clipboard for your invoice tool.
Every client has their own profile with retainer, hourly rate, weekly targets, monthly caps, projects, tasks, and notes. Color-coded and sortable by priority.
Pipeline board tracks leads from first touch to won deal. Log emails, calls, and meetings. Generate contracts from templates with auto-filled client details. When they sign, convert them to a client in one click.
Add one-off tasks with time estimates, priorities, and due dates. The generator finds the best open slot and weaves them into your week automatically.
Visual progress bars track each client's hours against their monthly cap. They turn yellow at 70%, red at 90% — so you catch it before the invoice.
Tasks from ClickUp, Trello, Asana, and Monday.com all land in one triage inbox. Accept, schedule, or dismiss — without switching tabs.
Quick notes attached to clients, searchable and pinnable. No more hunting through Notion or Apple Notes for that one thing you wrote down.
Protected focus blocks, support windows, admin time, and breaks. Lock what works, regenerate the rest. Context-switching doesn't eat your productive hours.
All your Slack workspaces, Gmail accounts, Outlook, and Notion pages in one sidebar. Read, respond, and triage without leaving your schedule.
Pull in Google Calendar, Apple Calendar, or Outlook via iCal feeds. Events appear alongside your blocks so nothing double-books.
A self-service knowledge base so you can find answers fast. And when you can't, submit a ticket and we'll get back to you personally.
Schedule, timer, integrations, CRM, and reports — all working together. Click any tab or let the demo run.
Your messages, email, docs, calendar, and project tasks — all surfaced inside Work OS. Work from one screen.
All workspaces, one inbox
Triage with kanban boards
Browse and search pages
iCal, Google, Outlook
Triage tasks in one inbox
Pull tasks for scheduling
Integrations are included on the Pro plan and above — no extra fees from Work OS. Each service may require its own account or subscription.
Freelancer tools either focus on invoicing (Bonsai, Plutio, Moxie) or daily planning (Sunsama, Motion). Work OS brings your schedule, clients, and integrations into one screen — so your workday actually flows.
| Schedule | Timer | Clients | CRM | Tasks | Notes | Integrations | Triage | Reports | No Invoice Bloat | |
|---|---|---|---|---|---|---|---|---|---|---|
| Work OS | ||||||||||
| Bonsai | — | — | — | — | — | |||||
| Plutio | — | — | — | — | — | |||||
| Moxie | — | — | — | — | ||||||
| Sunsama | — | — | — | — | ||||||
| Toggl | — | — | — | — | — | — | ||||
| Motion | — | — | — | — | — | |||||
| Notion | — | — | — | — | — | — | — | — |
Comparison based on out-of-the-box features. Some tools offer partial functionality via add-ons or manual setup.
Start free. Upgrade when it pays for itself — and it will.
Get started, no credit card
For active freelancers
or $15/mo billed annually (save 20%)
For agencies & power users
or $29/mo billed annually (save 25%)
All plans include a 14-day free trial. No credit card required.
Plug in your clients and see your utilization, revenue, and time breakdown — free, no signup required.
See how your clients fit into your week — and what you're leaving on the table.
Your clients
Freelancers, consultants, and independent contractors who juggle multiple clients. If you spend Sunday nights building next week's schedule, track time in one tool and manage leads in another, Work OS brings all of that into one screen.
Those tools are built around invoicing and payments. Work OS is built around your workday — schedule generation, time tracking, CRM, triage inbox, and integrations. We skip invoicing so we can stay focused on the part of your day that actually matters: the work. The result is a faster, more focused tool for the 8 hours you actually work.
Sunsama and Motion are daily planners. They're great at calendar + tasks, but they don't know about your clients, retainers, monthly caps, or sales pipeline. Work OS combines the daily planning side with business management — so your schedule, time tracking, CRM, and reports all share the same data.
It's a lightweight pipeline built for freelancers — not a full-blown Salesforce. You track leads through stages (Lead → Contacted → Meeting → Proposal → Won), log activities like emails and calls, and see deal values. You can also generate contracts from built-in templates — retainer agreements, project contracts, or SOWs — with client details auto-filled. When a lead converts, they become a client with all the scheduling and time tracking built in.
Slack (multiple workspaces), Gmail, Outlook, Notion (browse and search), Google/Apple/Outlook Calendar (via iCal feeds), ClickUp, Trello, Asana, and Monday.com. Integrations are included on the Pro plan — no extra fees from Work OS. Each service requires its own account (some services like Slack, Notion, or ClickUp may require a paid plan on their end). Everything runs natively inside Work OS, so there's no tab switching.
We want to stay focused on the workday itself. Invoicing touches payments, taxes, and compliance — things that dedicated tools like FreshBooks, Wave, and QuickBooks handle well. That said, you can generate contracts (retainer agreements, project contracts, and SOWs) right from the CRM — so the paperwork that happens before an invoice is covered. We'd rather be the best workday tool than a mediocre everything tool.
Yes. The Starter plan is free forever with up to 2 clients, schedule generation, time tracking, CRM, notes, and the knowledge base. No credit card needed. Upgrade to Pro when you need unlimited clients and integrations.
Your data is stored on secure, encrypted servers. Integration tokens are encrypted at rest. Only your authenticated account can access your data.
Yes, no contracts or commitments. Cancel from your settings in two clicks. Your data stays accessible on the free Starter plan after cancellation.
Start your 14-day free trial today. No credit card required. One screen for the tools you're already using.
Refer & earn
Refer a freelancer friend and you both get rewarded. For every friend who signs up, you each get an extra free month added to your account.